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Gratuity Calculator

Estimate your gratuity payout based on your tenure and last drawn salary – simple, accurate, and hassle-free.

What Is Gratuity?

It is a statutory benefit paid by an employer to an employee as a token of appreciation for long-term service. It is governed by the Payment of Gratuity Act, 1972. Gratuity is payable when an employee resigns, retires, or is superannuated after completing at least five years of continuous service with a single employer. It is also payable in case of sickness or disablement. 

The final gratuity amount depends on two key factors: your last drawn salary (specifically, basic salary plus dearness allowance) and your total tenure of service. Gratuity is often an important element of an employee’s retirement benefits package. 

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How do Retirement Calculators work?

Formula For Calculating Gratuity

While using an online gratuity calculator is the easiest method, it is also important to understand the formula behind it. The formula for gratuity calculation differs based on whether the employer is covered under the Payment of Gratuity Act, 1972.

  • For employees covered under the Gratuity Act:

For establishments like mines, factories, plantations, oilfields, ports, railways, and shops with 10 or more employees, the formula is:
 

Gratuity = (n * b * 15) / 26
 

where: 

‘n’ represents the number of years of service.

‘b’ represents your last drawn basic salary + dearness allowance.

‘15’ represents the 15 days' salary, and ‘26’ represents the number of working days in a month.
 

  • For employees not covered under the Gratuity Act:

Even if an employer is not formally covered under the Act, they can still pay gratuity. The formula used in such cases is often:
 

Gratuity = (15 * Last drawn salary * Tenure) / 30
 

In this formula, 'Last drawn salary' is the basic plus dearness allowance, and '30' represents the calendar days in a month.

The online gratuity amount calculator automatically applies the correct formula based on your inputs.

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Example For Calculating Gratuity

Let's look at some practical examples to help you understand how your tenure and salary impact the final gratuity amount:
 

  • Example 1 (where the employee is covered under the Gratuity Act):

Employee works for 12 years with a last drawn salary of ₹40,000.

Gratuity = (12 × 40,000 × 15) ÷ 26 = ₹2,76,923

  • Example 2 (where the employee is not covered under the Gratuity Act):

Employee’s last drawn salary is ₹35,000, and his total service duration is 8 years.

Gratuity = (8 × 35,000 × 15) ÷ 30 = ₹1,40,000
 

Note: The maximum gratuity amount payable under the law is ₹20 lakh. Any amount paid above this is treated as an ex gratia payment.

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Example For Calculating Gratuity

Let's look at some practical examples to help you understand how your tenure and salary impact the final gratuity amount:

  • Example 1 (where the employee is covered under the Gratuity Act):

Employee works for 12 years with a last drawn salary of ₹40,000.

Gratuity = (12 × 40,000 × 15) ÷ 26 = ₹2,76,923

  • Example 2 (where the employee is not covered under the Gratuity Act):

Employee’s last drawn salary is ₹35,000, and his total service duration is 8 years.

Gratuity = (8 × 35,000 × 15) ÷ 30 = ₹1,40,000

Note: The maximum gratuity amount payable under the law is ₹20 lakh. Any amount paid above this is treated as an ex gratia payment.

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How can a Gratuity Calculator Help You?

Using a gratuity calculator online in India can assist you in several ways:

 

Instant and Accurate Estimates

It provides a quick and precise calculation of your gratuity. It removes the risk of manual errors that can occur when you try to calculate the gratuity amount yourself using the formula.

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Financial Planning

Knowing the approximate gratuity amount you will receive allows you to better plan your retirement or post-employment life. You can plan how to invest this lump sum for future security.

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Informed Career Decisions

When considering a job change or retirement, understanding your exact gratuity in salary helps you make a well-informed decision.

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Transparency

It helps you verify the amount your employer intends to pay. It ensures you receive the correct sum you are legally entitled to.

By knowing the exact figure, you can plan the future corpus to fund your life goals. Using the gratuity calculator can be the first step in the process.

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How to Use the Gratuity Calculator?

 

It is easy to calculate your gratuity online.

  • Locate a reliable online calculator, such as the one provided by IndiaFirst Life.

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  • Enter your 'Basic Salary' and 'Dearness Allowance (DA)' in the designated field (combine them to get your last drawn salary). Refer to your salary slip for accurate inputs.

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  • Enter the total number of years of service you have completed with your employer.

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  • Click on 'Calculate'.

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The gratuity calculator will instantly process these inputs and display the total gratuity amount payable to you.

Benefits Of Using a Gratuity Calculator

 

Using a gratuity calculator offers several benefits.

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Speed and Efficiency

You get your gratuity estimate in just a few seconds. It saves valuable time and effort.

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User-Friendly Interface

An online gratuity calculator is designed to be intuitive and easy to use for everyone, regardless of their financial literacy.

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Error-Free Calculations

A gratuity calculator automates the process to calculate the gratuity amount, which removes the scope for errors.

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Financial Clarity

A gratuity calculator provides immediate clarity on a major part of your retirement corpus. It can help you in better financial decision-making.

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Accessibility

You can calculate gratuity online from anywhere, at any time, using your computer or smartphone.

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Free of Cost

Using an online gratuity calculator is free of charge, regardless of the number of times you use it.

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Eligibility Criteria for Gratuity Payment

The eligibility for gratuity applies as per the law. To be eligible, you must meet one of the following conditions:

 

You have resigned after completing five years of continuous service with the same employer.

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You have retired from your service (reached the age of superannuation).

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You are eligible for superannuation.

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If you become disabled due to an accident or illness, you become eligible for gratuity, even if you have not completed five years of service.

In the event of your death, the gratuity is paid to your nominated beneficiary.

To verify your eligibility for gratuity, consider reaching out to the human resources team of your organisation. 

Taxation Rules for Gratuity**

The tax treatment of your gratuity amount is a critical aspect to consider, as it determines how much of your money you get to keep. 

The income tax rules on gratuity differ based on the type of employee.

  • Government Employees

For any employee of the Central Government, State Government, or a local authority, the entire gratuity amount received is fully exempt from income tax

  • Private Employees Covered under the Gratuity Act

For employees whose employers fall under the Payment of Gratuity Act, 1972, the exemption is the least of the following three amounts:

  • ₹20 lakhs (the maximum gratuity amount set by the government).

  • The actual gratuity amount you received.

  • The eligible gratuity calculated as per the formula (n*b*15/26).

Now, to understand the tax treatment of gratuity better, let’s look at an example. 

Mr Vardhan receives a gratuity of ₹15 lakhs from his employer. 

His actual gratuity amount (as per the formula for gratuity) is ₹12 lakhs.

By comparing three amounts (₹20 lakhs, ₹15 lakhs, and ₹12 lakhs), we can see that Mr Vardhan can enjoy tax exemption on his gratuity for up to ₹12 lakhs (which is the least of the three).

Investment Options for your Gratuity Amount

To ensure your gratuity amount sustains and grows, investing it wisely is important. Here are some of the best investment options to consider for your gratuity money:

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Pension Plans

You can also consider purchasing annuity-based pension plans from insurance companies. Not only do they provide a regular stream of income during your retirement years, but they also offer life insurance coverage. 

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Fixed Deposits (FDs)

Fixed Deposits with banks or post offices are one of the most popular low-risk choices. They offer guaranteed returns and capital preservation, and hence, are ideal for those who want safety over high returns.

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Public Provident Fund (PPF)

The Public Provident Fund is a long-term, tax-efficient investment tool with a 15-year lock-in period. It offers tax benefits under Section 80C and provides a safe, government-backed avenue for building a retirement corpus.

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National Pension System (NPS)

The National Pension System is a voluntary, long-term retirement savings scheme. It allows you to invest in a mix of equity and debt instruments. It offers the potential for higher returns along with additional tax benefits under Section 80CCD(1B).

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Equity Mutual Funds

For those seeking potentially higher returns over the long term, equity mutual funds can be ideal since they invest in stocks. They are suitable for investors with a higher risk tolerance and a long investment horizon.

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Sovereign Gold Bonds (SGBs)

Sovereign Gold Bonds allow you to invest in gold in a paperless form. They offer a fixed interest rate and come with tax benefits on the interest. 

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Real Estate

Investing in property, either through direct purchase or indirectly via Real Estate Investment Trusts (REITs), can be a viable long-term option for capital appreciation and rental income.

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Stock Market

Individuals with a good understanding of market dynamics and a high-risk appetite can directly invest their gratuity amount into the stock market. Do note that this requires expertise and active management of one’s portfolio.

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Recurring Deposits (RDs)

Bank RDs are ideal for those who wish to cultivate a habit of regular savings by investing a fixed sum every month. 

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Debt Mutual Funds

Debt mutual funds invest in fixed-income securities, such as bonds and government securities. They are less volatile than equity funds and are suitable for investors seeking stable returns with moderate risk.

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As much as possible, consider diversifying your investments across asset classes. It can help manage risk effectively. Always consider factors like liquidity, taxation, and inflation, and regularly review your portfolio.

A gratuity calculator is an easy-to-use tool that can bring clarity and confidence to your financial planning. By learning how to calculate gratuity online in India, employees can understand their retirement benefits in advance. From knowing the exact gratuity amount to planning investments, the tool helps ensure financial readiness. Once you know the accurate amount, you can plan your savings, investments (like PPF and NPS), and life insurance, to create a robust retirement plan for long-term security.

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FAQs

View All FAQ’s 

Is the gratuity calculator free for use?

Answer

Yes. The online gratuity calculator provided by IndiaFirst Life is completely free to use. You can access them as many times as you need without any charge.

How many times can I use the calculator?

Answer

You can use the gratuity calculator an unlimited number of times. It is designed for repeated use. You can model different scenarios by changing your salary and tenure inputs to see how it affects your final gratuity payout. 

Can I also calculate ex gratia payment using this calculator?

Answer

No, a standard gratuity calculator is designed to compute the statutory gratuity as per the Payment of Gratuity Act. Ex gratia payments are voluntarily given and not governed by a standard formula. Hence, they are not included in the gratuity amount calculation online.

I have worked for 16 years and 4 months. How many years’ worth of Gratuity will I receive?

Answer

To calculate the gratuity amount in this case, round up to the next year if your service in the final year is more than six months. 16 years and 4 months would be considered as 16 years. If it were 16 years and 7 months, it would be rounded up to 17 years. 

I resigned from my job after working for 4.5 years. Would I be eligible to receive gratuity?

Answer

No, unfortunately, you would not be eligible. The Payment of Gratuity Act mandates a minimum of five years of continuous service to be eligible to receive the gratuity amount. Since you have worked for only 4.5 years, you do not meet this critical eligibility criterion. 

If an individual is a contract employee, will he receive gratuity on completing 5 years in service?

Answer

Contract employees may be eligible if their employer is covered under the Gratuity Act and the contract is considered continuous employment. Otherwise, gratuity may not apply. If you work for an organisation via a third-party contractor, it is the contractor that will be liable to give you the gratuity amount once you fulfil the eligibility criteria. 

Will I lose the gratuity amount if my employer goes bankrupt?

Answer

No, gratuity is a statutory right. Even if an employer goes bankrupt, gratuity liability remains and must be settled before closing. 

What is 15/26 in the gratuity calculation?

Answer

The number '15' in the formula represents the 15 days of salary for each completed year of service. The number '26' represents the number of working days in a month. It is used as a base to calculate the per-day salary from your monthly basic salary. So, (Basic Salary + DA) / 26 gives you one day's wage.

How much gratuity can be availed after five years of service with the same employer?

Answer

The calculation of gratuity for private employees (and government employees) depends on the last drawn salary and tenure. 

After exactly five years of service, the gratuity for a covered employee is calculated as: (5 * Last Drawn Salary * 15) / 26. 

For example, if the drawn salary (basic + DA) is ₹50,000, the gratuity would be (5 * 50000 * 15)/26 = ₹1,44,231. 

You can use this corpus to create a retirement plan, invest in other high-yield instruments, fund your goals, and other similar objectives.

Is it mandatory for an individual to serve five years of continuous service for gratuity?

Answer

Yes, completing five years of continuous service is a mandatory eligibility criterion for receiving gratuity. This condition is not applicable in cases involving death or disablement, where the service requirement is waived.

As per the Gratuity Act, the formula for gratuity calculation requires that the employee complete at least five years of service. While using a gratuity calculator as well, you will notice that the minimum number of years you can enter in the designated field is five. 

Is 4 years 7 months of service eligible for gratuity?

Answer

No, 4 years and 7 months of service is not eligible. The law requires a minimum of five continuous years of service. Since 4 years and 7 months is less than five years, it does not meet the eligibility threshold for gratuity payment. 

Is there any upper limit on the amount of gratuity that you will receive?

Answer

Yes, the maximum gratuity amount payable under the Payment of Gratuity Act is ₹20 lakh. Any amount paid beyond this limit is considered an ex gratia payment, which the employer can give at their discretion. Ex gratia payments may have different tax implications.

How much time does the employer take to release the gratuity amount?

Answer

An eligible employee should submit a formal application for gratuity to their employer within 30 days from the date it becomes payable. It is important to note that a claim will not be considered invalid just because the application was filed after this 30-day period.

Upon receiving the application, the employer is required to specify the gratuity amount payable to the employee within 15 days. The specified gratuity amount must be paid within 30 days from the date of receiving the application.

** Tax exemptions are as per applicable tax laws from time to time.

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